BELMONT GLEN HOMEOWNERS ASSOCIATION, INC.
NOTICE OF MEETING
The Annual Meeting of Belmont Glen Homeowners Association, Inc. will be held on Monday, December 7, 2020 at 7:00 p.m. at Gates Hudson Community Management, 44927 George Washington Boulevard, Suite 225, Ashburn, Virginia 20147. The purpose of the Annual Meeting will be to elect two Directors of the Association, report on events of the previous year and the Association Treasurer will present the FY 2021 Budget which is also enclosed in this mailer.
Due to the current health crisis, and physical distancing requirements, this meeting will be broadcast virtually and Members will not be physically present in the place of the meeting, except Shelby Caputo, and management will also be present. Members will be able to access the meeting via the following link:
This year we are implementing two important changes for the 2020 Board of Directors election process, for an electromic copy of this notice to include Proxy, Ballot and Candidate Statements, please click here 2020 Annual Meeting Notice
Quorum for the meeting and voting must be done in advance of the meeting by submission of your proxies. Your instructed proxy will designate Shelby Caputo as your proxyholder to vote the choices you indicate.
Members will have the option to submit their proxy and vote electronically between 12/1/2020 through 12/7/2020 or by mail. In either case, proxies must be received by 5:00 p.m. on December 7, 2020. The results will be announced at the Annual Meeting of Members on December 7, 2020. In the event that a nomination is announced from the floor during the meeting, we will add the Candidate to the ballot for additional voting time and reconvene on the following day (December 8th at 7pm). This year’s voting process is fast, convenient, and preserves Members’ privacy and security. We strongly encourage you to take advantage of the opportunity to vote online. Voting instructions are enclosed. As you receive your mailed copy, please note each proxy/ballot will contain a unique registration code located at the top of each page which you will need when casting your vote. Vote Now LLC will send each household an email reminder/notice on November 30th with a direct link to their site as well. Candidate information also is enclosed and provided online to help with your decision.
Please take a few moments to submit your proxy and vote. Your active participation in the election is vitally important for the continued success of our lovely and highly sought-after community.
If you have any questions about the election process, please email the Association’s manager, Ashley Prime at firstname.lastname@example.org. For any technical issues, please contact email@example.com or connect via live chat during business hours here: https://vtnw.com/chat/.
Board of Directors
Belmont Glen Homeowners Association, Inc.
Belmont Glen Homeowners Association
2020 Annual Meeting Agenda
Call to Order
Establishment of Quorum
Proof of Notice of Meeting
Approval of Previous Annual Minutes
Election of Board Members – Candidate Statements